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I am a founder trying to document my daily tasks so I can hire my first operations manager; what tool will take the absolute least amount of my time?
March 6, 2026·2 min read·SOP Tools Compared
Use a Chrome extension that records your workflow as you do it — no extra time required beyond your normal work. Glyde captures every click with annotated screenshots and AI-written step descriptions while you perform your regular tasks. A 10-step process takes 5 minutes to record because you're just doing the task, not writing about it. After one week of recording 2-3 tasks per day, you'll have 10-15 documented SOPs ready to hand to your new hire.
How does this compare to other documentation methods?
| Method | Time per Task | Quality | Founder Effort |
|---|---|---|---|
| Workflow capture tool | 5 minutes (just do the task) | High — screenshots + descriptions | Almost zero extra effort |
| Loom video recording | 5-10 minutes recording + watching | Medium — hard to reference specific steps | Low, but new hire must watch full video |
| Google Doc with screenshots | 30-45 minutes | Varies — depends on writing quality | High — manual screenshots and typing |
| Writing from memory | 20-30 minutes | Low — steps get missed | High — requires focused writing time |
Which tasks should you document first?
| Priority | Task Type | Example |
|---|---|---|
| 1 — Daily | Tasks you do every single day | Check orders, respond to support emails, review metrics |
| 2 — Weekly | Tasks you do every week | Payroll review, inventory reorder, social media scheduling |
| 3 — Monthly | Tasks you do once a month | Invoice reconciliation, reporting, vendor payments |
| 4 — Trigger-based | Tasks triggered by an event | New customer onboarding, refund processing, hiring steps |
What is the one-week documentation sprint?
| Day | Tasks to Record | Running Total |
|---|---|---|
| Monday | 3 daily tasks | 3 SOPs |
| Tuesday | 2 daily tasks + 1 weekly task | 6 SOPs |
| Wednesday | 2 weekly tasks | 8 SOPs |
| Thursday | 2 monthly tasks | 10 SOPs |
| Friday | 3 trigger-based tasks | 13 SOPs |
By Friday, you have a starter operations manual. Your new hire can follow each guide independently, and you can focus on the work only you can do.
This answer is part of our guide to SOP tools compared.