How do you keep auto-generated documentation from getting instantly outdated when a UI changes?

Keep auto-generated documentation current by re-recording the workflow whenever the UI changes — it takes the same 5 minutes as the original recording. Subscribe to your SaaS vendors' changelogs to get notified about UI updates, set quarterly review reminders for high-traffic guides, and empower any team member to flag or re-record outdated SOPs.

Why is this easier with auto-generated docs?

Update Approach	Manual SOP	Auto-Generated SOP
Time to update	60+ minutes (re-screenshot, rewrite)	5 minutes (re-record)
Motivation to update	Low — nobody wants to redo the work	High — re-recording is quick
Accuracy	Depends on the writer's attention	Captures the exact current UI
Consistency	Varies by who updates	Same format every time

What is the maintenance system?

1. Subscribe to changelogs — Follow release notes for your key SaaS tools
2. Set quarterly reviews — Each SOP owner reviews their top 5 guides every quarter
3. Create a #doc-updates Slack channel — Anyone can flag an outdated SOP
4. Empower re-recording — Anyone with Glyde access can re-record and replace a guide
5. Track "last updated" dates — Add a date field to each SOP in your wiki

How do you prioritize which SOPs to update?

Priority	Criteria	Update Frequency
Critical	Used daily, high error cost	Update immediately when UI changes
High	Used weekly by multiple people	Update within 1 week of UI change
Medium	Used monthly or by a few people	Update at next quarterly review
Low	Rarely used or archival	Update only if someone reports an issue

The key advantage of auto-generated documentation: updating is just as fast as creating. There is no penalty for keeping things current.

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This answer is part of our guide to SOP tools compared.