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How can I stop doing the same live onboarding walkthroughs for every single new hire?
March 6, 2026·2 min read·Employee Onboarding Documentation
Stop repeating live onboarding walkthroughs by recording them once using a workflow capture tool and converting them into step-by-step guides. New hires work through the guides independently and only attend live sessions for questions and nuanced topics. This replaces 10+ hours of repetitive trainer time per hire with a library of self-serve documentation.
How much time does repetitive live training waste?
| Onboarding Activity | Time Per New Hire | Annual Cost (12 hires/year) |
|---|---|---|
| Tool walkthroughs | 4-6 hours | 48-72 hours |
| Process training | 3-5 hours | 36-60 hours |
| Q&A and follow-up | 2-3 hours | 24-36 hours |
| Total trainer time | 9-14 hours | 108-168 hours |
With documented guides, the same training costs:
| Onboarding Activity | Time Per New Hire | Annual Cost (12 hires/year) |
|---|---|---|
| Self-serve documentation | 0 (created once) | 10-15 hours for initial creation |
| Live Q&A only | 1-2 hours | 12-24 hours |
| Total trainer time | 1-2 hours | 22-39 hours |
How do you make the transition?
- Record your next live walkthrough — Use Glyde while you perform the walkthrough one final time. The tool captures every step.
- Organize into modules — One guide per topic (tool setup, ticket handling, reporting, etc.)
- Create a learning sequence — Number the modules so new hires work through them in order
- Replace live sessions with Q&A — New hires read docs first, then bring specific questions to a 30-minute call
- Iterate based on feedback — Each new hire's questions reveal documentation gaps. Update the guides.
This answer is part of our guide to employee onboarding documentation.