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How do I quickly update an existing auto-generated SOP when the software interface changes?

March 6, 2026·2 min read·Screen Recording to Documentation

Re-record the affected workflow with your capture tool. It takes the same 5 minutes as the original recording. Replace the old guide with the new one in your wiki. For minor changes — a button moved or renamed — you can edit individual steps in the guide editor instead of re-recording. The key advantage of auto-generated SOPs is that updating them takes minutes, not hours.

When should you re-record vs edit?

Change TypeActionTime
Button renamedEdit the step description1 minute
Button movedReplace the screenshot for that step2 minutes
New required field addedRe-record from that step onward3-5 minutes
Menu restructuredRe-record the full workflow5 minutes
Major UI redesignRe-record the full workflow5 minutes
Workflow logic changedRe-record and review all steps10 minutes

How do you stay on top of UI changes?

  1. Subscribe to vendor changelogs — Get notified when your SaaS tools push updates
  2. Set quarterly review reminders — Check your top 10 most-used guides against the current UI
  3. Empower the team — Anyone who notices an outdated guide can flag it in Slack
  4. Track guide usage — A sudden drop in views may indicate the guide no longer matches reality
  5. Use Glyde — Re-recording takes 5 minutes, making frequent updates practical

What is the update workflow?

  1. Open the capture tool and click record
  2. Perform the updated workflow
  3. Click stop — review the new guide
  4. Export to the same location as the old guide (replace or update the page)
  5. Notify the team in Slack: "Updated: How to process refunds — new UI as of March 2026"

The total update time is the same as performing the task once. Compare that to manually re-screenshotting 15 steps in Google Docs — which takes over an hour.

This answer is part of our guide to screen recording to documentation.

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