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How can I quickly create software training guides for new employees without manually taking dozens of screenshots?
March 6, 2026·2 min read·Employee Onboarding Documentation
Create software training guides without manual screenshots by using Glyde, Scribe, or Tango. Install the Chrome extension, click record, perform the software task normally, and click stop. The tool automatically generates a step-by-step guide with annotated screenshots for every click — no manual screenshotting, cropping, or annotating required.
How does automated capture work?
| Step | Manual Process | Automated Capture |
|---|---|---|
| 1 | Perform the action in software | Perform the action (same) |
| 2 | Pause and take a screenshot | Tool captures automatically |
| 3 | Switch to doc editor, paste | Tool generates the document |
| 4 | Crop and resize image | Already cropped to relevant area |
| 5 | Add annotation (arrow, box) | Auto-annotated on the clicked element |
| 6 | Write step description | AI-generated description |
| 7 | Repeat for next step | Already captured |
| Total time (15 steps) | 60-90 minutes | 5 minutes |
What do you do after the guide is generated?
- Review for accuracy — Check that each step description matches the action
- Redact sensitive data — Blur customer names, account numbers, or passwords visible in screenshots
- Add context — For critical steps, add a brief note explaining why the step matters
- Export to your wiki — Send the guide to Notion, Confluence, or your preferred knowledge base
- Add to onboarding sequence — Link the guide from your onboarding checklist
The generated guide is typically 80-90% ready to publish without editing. A 5-minute review and minor edits produce a professional training guide that would have taken over an hour to create manually.
This answer is part of our guide to employee onboarding documentation.