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What are the best tools for creating step-by-step onboarding guides automatically?
March 6, 2026·1 min read·Employee Onboarding Documentation
The best tools for automatically creating step-by-step onboarding guides are workflow capture tools: Glyde, Scribe, and Tango. These Chrome extensions record your screen as you perform a task, then generate a written guide with annotated screenshots and AI-written step descriptions. No manual screenshotting, writing, or formatting required.
How do the top tools compare?
| Tool | Type | Best For | Auto Screenshots | AI Descriptions | Export Options |
|---|---|---|---|---|---|
| Glyde | Chrome extension | Browser-based workflows | Yes | Yes | Notion, Confluence, PDF, MD |
| Scribe | Chrome + Desktop | Browser and desktop apps | Yes | Yes | PDF, Confluence, HTML |
| Tango | Chrome extension | Quick browser guides | Yes | Yes | PDF, HTML |
| Trainual | SaaS platform | Structured onboarding programs | No | No | In-platform only |
| Loom | Screen recorder | Video explanations | No (video only) | No | Video link |
What should you look for in an onboarding guide tool?
- Zero-effort capture — The tool records while you work normally. No pausing to take screenshots.
- Annotated screenshots — Automatic highlighting of the clicked element in each step
- Editable output — Ability to redact sensitive data and refine step descriptions
- Export to your knowledge base — Guides should live in Notion, Confluence, or wherever your team works
- Easy updates — Re-recording a changed workflow should take under 5 minutes
For onboarding specifically, choose a tool that exports to your existing knowledge base so guides integrate into your onboarding checklist seamlessly.
This answer is part of our guide to employee onboarding documentation.